Remote notary lets you get a document notarized without meeting in person

A remote notary uses video conference software to watch you sign a document in real time, then applies their digital seal and signature to the file. The notary sees your face, checks your ID on camera, and confirms you are signing of your own will — the same things they would verify in an office, just through a screen. Most states now allow this, though the rules about which documents may have access to and how the notary stores the record vary by state.

The process typically takes 10 to 20 minutes once you are connected. You need a computer or phone with a camera, a stable internet connection, a valid ID, and the unsigned document ready to sign. The notary will guide you through the rest.

Key Takeaways

  • Remote notary happens over a video call where the notary watches you sign, checks your ID on camera, and applies a digital seal to your document.
  • You need a valid government ID, a device with a camera and internet, and an unsigned document — the notary will tell you what else they need before the call.
  • Not all documents can be notarized remotely; your state law determines which ones may have access to, so check before you book.
  • The notary keeps a record of the video call and the notarized document, which protects both you and them if questions arise later.

What you need before the video call

Gather a valid government-issued ID with your photo and signature — a driver's license, passport, or state ID card. The notary will hold it up to the camera so they can see it clearly. Bring the unsigned document itself, either printed or on screen. If it is printed, you will need to sign it during the call and then scan or photograph it afterward to send to the notary. If it is digital, you can sign it on screen using your mouse, trackpad, or stylus.

Test your camera and microphone before the appointment. Make sure you are in a quiet space with good lighting so the notary can see your face and read your ID. Some notaries ask you to show them your surroundings on camera to confirm you are alone — this is standard practice to prevent fraud.

How the notary verifies your identity

The notary will ask you to hold your ID up to the camera so they can read the number, expiration date, and your photo. They compare the photo to your face on screen. This is the same identity check a notary does in person, just done through video instead of across a desk.

Some notaries use additional verification methods, such as asking you questions that only you would know the answer to, or checking your information against a database. The notary's job is to confirm that you are who you say you are and that you are signing the document willingly, not under pressure or fraud.

Signing the document during the call

If your document is digital, the notary will usually send you a link to a signing platform where you can add your signature on screen. You sign in front of the notary on the video call so they can see it happen. If your document is printed, you sign it by hand while the notary watches on camera, then you scan or photograph the signed page and email it to them.

The notary will then add their digital seal and signature to the document. This seal is unique to them and is recorded in their notary journal along with the date, time, and details of the transaction. The sealed document is what you receive — this is the version that banks, courts, and other organizations will accept.

What happens after the notarization is complete

The notary sends you the notarized document, usually within a few hours or by the next business day. You can read it, print it, or send it directly to whoever needs it. The notary keeps their own copy and a record of the video call for a set number of years — typically five to seven years, depending on state law. This record protects you if anyone later questions whether the notarization was legitimate.

Some notaries also send you a receipt or confirmation email with the transaction details. Keep this for your records in case you need to prove the notarization took place.

Which documents can be notarized remotely

Most states allow remote notary for common documents like affidavits, powers of attorney, loan documents, and real estate papers. However, some states restrict remote notary for certain documents, such as wills, trusts, or documents involving real property transfers. A few states do not allow remote notary at all, or only allow it for specific types of documents.

Before you book a remote notary, check your state's rules or ask the notary directly whether your document is may be able to access. Many notary services have a list on their website showing which documents they can and cannot notarize remotely. If your document is not may be able to access, you will need to visit a notary in person.

Cost and how to find a remote notary

Remote notary typically costs between $15 and $50 per document, depending on the notary and your state. Some notaries charge a flat rate; others charge by the page or by the signature. A few charge extra if you need the document notarized outside normal business hours.

You can find remote notaries through online platforms that connect you with notaries in your state, through your bank or credit union (many offer remote notary to customers), or by searching for "remote notary" plus your state name. Read reviews and confirm the notary is licensed in your state before you book. Ask about their fees and turnaround time upfront so there are no surprises.

Frequently Asked Questions

Is a remote notarized document as legal as one notarized in person?

Yes, in states where remote notary is permitted. The notary's digital seal and signature carry the same legal weight as an ink signature and physical seal. The key is that the notary followed the same identity verification and witnessing steps they would use in person.

What if my internet cuts out during the notarization?

If the connection drops before the notary applies their seal, the document is not notarized yet. You will need to reschedule and start over. This is why a stable internet connection matters. If the connection drops after the seal is applied, you already have your notarized document and can proceed.

Can I use a phone instead of a computer for remote notary?

Yes, as long as your phone has a camera, microphone, and internet connection. A larger screen makes it easier for the notary to see your ID and your signature, but a phone works. Make sure the lighting is good and hold the phone steady during the call.

Do I need to print the notarized document or can I use the digital version?

Most organizations now accept the digital version with the notary's digital seal. However, some banks, courts, or government offices may require a printed copy. Ask whoever needs the document whether they accept digital notarizations before you complete the process.

What if the notary says my document cannot be notarized remotely?

Some documents are restricted by state law or by the notary's own policies. If that happens, you will need to find a notary in your area who can meet you in person, or you may need to contact the organization requesting the notarization to ask whether they have an alternative process.