Notary stamp prices range from $15 to $75, depending on the stamp type and where you order it
A notary stamp (also called a notary seal) is a required tool that notaries use to mark documents. The cost depends on whether you want a straightforward rubber stamp, an embosser, or an ink stamp with a date wheel. Most notaries buy their first stamp for $25 to $50 from office supply stores or online retailers. Replacement stamps typically cost the same, though some notaries keep a backup on hand.
The price also varies by state, since some states have specific requirements about what information must appear on the stamp. A basic rubber stamp costs less than an embosser (which creates a raised impression), and both cost less than a combination stamp with interchangeable date wheels. If you need your stamp quickly, rush shipping adds $10 to $20 to the total.
Key Takeaways
- A standard notary rubber stamp costs between $20 and $50 from most office supply retailers.
- Embossers (which create raised impressions) typically cost $30 to $75 and last longer than rubber stamps.
- Your state's notary laws may require specific wording or dimensions on your stamp, which can affect the price.
- Online retailers and local office supply stores both carry notary stamps, with online orders often cheaper but slower to arrive.
Rubber stamps versus embossers and combination stamps
A rubber stamp is the most affordable option and the most common choice for new notaries. It uses ink and typically costs $15 to $35. The stamp impression fades over time as the rubber wears, so most notaries replace them every two to three years. Rubber stamps are fast to use and work on almost any paper.
An embosser creates a raised, three-dimensional impression without ink. It costs $40 to $75 but lasts much longer—often five to ten years or more. Some notaries prefer embossers because the raised impression is harder to forge and looks more official. The downside is that embossers work better on thicker paper and take slightly longer to use.
A combination stamp includes both a rubber stamp and an embosser in one tool, or a rubber stamp with interchangeable date wheels so you can change the date without buying a new stamp. These cost $50 to $75 but reduce the need to buy multiple stamps over time. If you notarize documents frequently, a combination tool may save money in the long run.
Where to buy notary stamps and typical pricing
Office supply chains like Staples, Office Depot, and The Container Store carry notary stamps in-store and online. In-store prices typically range from $25 to $50, and you can take the stamp home the same day. Online ordering from these retailers costs about the same but takes three to seven business days for delivery.
Specialized notary supply websites often offer lower prices ($15 to $40) because they focus only on notary products and buy in bulk. Popular options include Notary Rotary, Notary Depot, and Amazon. These sites let you customize the stamp with your name, notary number, and state, which takes longer but costs only slightly more than a standard stamp.
Local print shops and rubber stamp makers can create custom stamps to match your state's exact requirements. This option costs $30 to $60 but ensures your stamp meets all state rules. If your state has unusual requirements, a local printer may be worth the visit.
State-specific requirements that affect price
Each state sets rules about what must appear on a notary stamp—typically your name, notary number, state, and commission expiration date. Some states also require specific dimensions or wording. If your state has strict requirements, you may need to order from a vendor who knows those rules, which can limit your options and affect price.
A few states require notaries to use an embosser rather than a rubber stamp, or to use both. If your state is one of them, you cannot buy the cheapest rubber-only option. Check your state's notary handbook or contact your secretary of state's office to confirm what your stamp must include before you order.
Ordering a custom stamp with your notary information
When you order a custom stamp, you provide your name, notary number, state, and commission expiration date. The vendor creates a stamp with that information and ships it to you. Custom stamps usually take five to ten business days to arrive, compared to one to three days for pre-made stamps.
Custom stamps cost $5 to $15 more than standard stamps but are worth it if you want your name and number on the impression. Most notaries order a custom stamp when they first become commissioned, then replace it with an identical stamp when it wears out. Keep a copy of your stamp design so you can reorder the same one without starting over.
Replacing a worn or damaged stamp
A rubber stamp typically lasts two to three years of regular use before the impression becomes faint or uneven. When that happens, you need a replacement. If you kept your original order receipt or design file, reordering is straightforward—just contact the same vendor and ask for a replacement with the same specifications.
If you lost your original design or vendor information, you can order a new stamp from any vendor that serves your state. Provide your name, notary number, state, and commission expiration date, and they will create a stamp that matches your current commission. This costs the same as your original stamp, usually $25 to $50.
Frequently Asked Questions
Can I use a stamp I bought in another state if I move?
No. Your stamp must show your current state and commission number. If you move to a new state and become a notary there, you need a new stamp with your new state and commission information. You cannot reuse a stamp from your previous state.
Do I need to buy a stamp before I get my notary commission?
No. You receive your commission first, then order a stamp with your commission number on it. Some notaries wait until they receive their official commission paperwork before ordering, so they have the correct expiration date to print on the stamp.
What happens if my stamp impression is too light to read?
Replace it. A faint impression may not meet your state's requirements and could cause documents to be rejected. Most vendors offer a warranty on new stamps, so contact them if your stamp is defective. If it is straightforward worn out, order a replacement.
Is a digital or electronic stamp the same as a physical notary stamp?
No. A digital stamp is used for notarizing electronic documents and works differently from a physical stamp. Most states that allow remote notarization require a digital certificate or electronic signature in addition to or instead of a physical stamp. Check your state's rules on remote notarization before purchasing a digital stamp.
Can I buy a notary stamp without a commission?
Yes, you can buy a blank stamp or a stamp with generic text. However, you cannot use it as a notary until you are commissioned. Once you receive your commission, you will need a stamp with your specific name, number, and state on it.