A notary stamp typically costs between $15 and $75, depending on where you buy it and what style you choose

The price of a notary stamp varies based on the vendor, the stamp's material, and how quickly you need it. An off-the-shelf rubber stamp from an office supply store runs $15 to $30. A custom stamp with your name, notary number, and state information costs $25 to $75 if ordered online. Rush orders or specialty materials (like metal stamps) push the price higher. Some notaries buy self-inking stamps, which cost more upfront but last longer and require less maintenance than traditional rubber stamps.

Your state may have rules about what information must appear on your stamp. Most states require your name, the words "Notary Public," your state, and your commission number. Some states also require an expiration date. Before you buy, check your state's notary handbook or contact your Secretary of State's office to confirm what your stamp must include — buying the wrong one means wasting money and having to order again.

Key Takeaways

  • Office supply stores sell basic notary stamps for $15 to $30, while custom stamps ordered online typically cost $25 to $75.
  • Your state sets rules about what text and information your stamp must display, so verify requirements before ordering.
  • Self-inking stamps cost more initially but last longer and are easier to use than traditional rubber stamps that require a separate ink pad.
  • Many notaries order from online vendors like Stamps.com, Amazon, or specialty notary suppliers rather than local stores because custom options are wider and prices are often lower.

Where to buy a notary stamp

Office supply chains like Staples and Office Depot stock basic notary stamps in their stores and online. These are pre-made stamps with generic text and are the fastest option if you need one the same day. Prices are typically $20 to $30. The downside is limited customization — you may not find a stamp that matches your exact state requirements or commission number.

Online vendors give you more control. Stamps.com, Amazon, and specialty notary suppliers like Notary Rotary or The Notary Stamp Store let you input your exact information and choose stamp style, size, and material. Shipping usually takes 5 to 10 business days for standard orders, though expedited options are available. Prices range from $25 to $75 depending on customization and speed.

Local print shops and rubber stamp makers can also create custom notary stamps. Call ahead to ask if they make notary stamps and what their turnaround time is. Prices are often competitive with online vendors, and you can pick up the stamp in person rather than wait for shipping.

Self-inking versus traditional rubber stamps

A self-inking stamp has the ink pad built into the stamp itself. You press down, and the stamp automatically re-inks after each use. Self-inking stamps cost $35 to $75 but require less effort and stay cleaner. They last longer — typically 5,000 to 10,000 impressions before the ink runs out — and you can replace just the ink cartridge rather than the whole stamp.

A traditional rubber stamp requires a separate ink pad. You press the stamp onto the pad, then onto the document. These cost $15 to $30 and work fine if you notarize documents infrequently. The downside is that the ink pad can dry out or get messy, and you have to remember to re-ink before each use. If you notarize many documents per week, a self-inking stamp saves time and frustration.

What information your stamp must include

State law dictates what your notary stamp must say. Nearly all states require your name, the words "Notary Public," and your state. Many states also require your commission number and commission expiration date. Some states specify the exact size of the stamp or the font used.

Before ordering, look up your state's notary handbook on your Secretary of State's website. Search for "notary stamp requirements" or "notary seal specifications" and your state name. If you cannot find it online, call your Secretary of State's notary division directly — they can tell you exactly what text and format are required. Getting this wrong means the stamp will not be legal for your state, and documents notarized with it may be rejected.

Replacing an expired or damaged stamp

When your notary commission expires, you must stop using your old stamp. If you renew your commission, you need a new stamp with the updated expiration date. Order the replacement before your current commission ends so you have it ready on day one of your new term. The cost is the same as your first stamp — $15 to $75 depending on where you buy it.

If your stamp breaks or the ink pad dries out, you can replace it. Self-inking stamps let you buy a replacement ink cartridge for $10 to $20 rather than a whole new stamp. Traditional rubber stamps are cheap enough that most notaries straightforward buy a new one rather than try to refill the pad.

Deducting the stamp cost from taxes

If you are a notary as part of a business or self-employment, the cost of your stamp and replacement ink may be deductible as a business expense. Keep your receipt and document what you bought and when. Talk to a tax professional or accountant about whether your situation qualifies — rules vary based on how you structure your notary work and your state's tax code.

The IRS generally allows notaries to deduct supplies and equipment used in their notary business, but the rules depend on whether you are a sole proprietor, an employee of a company that requires you to be notarized, or a notary working through a signing service. Your accountant can help you determine what counts as a deductible business expense in your case.

Frequently Asked Questions

Can I use a digital stamp instead of a physical one?

Most states still require a physical ink stamp on the document. A few states allow electronic notarization with digital signatures and seals, but this is not yet standard. Check your state's notary rules before assuming digital is allowed. If you notarize documents in multiple states, you may need a physical stamp for some and digital capability for others.

What if I order a stamp with the wrong information?

You cannot use it. Documents notarized with an incorrect stamp may be rejected by banks, courts, or government agencies. Contact the vendor to see if they will reprint it at no charge — many will if the error was theirs. If the error was yours, you will likely have to buy a new one. This is why checking your state's requirements before ordering is worth the extra five minutes.

Do I need to register my stamp with the state?

Most states do not require you to register the stamp itself, but some require you to file a sample impression of it with the Secretary of State when you receive your commission. Check your state's notary handbook or call the Secretary of State's office to confirm. If registration is required and you skip it, your notarizations may not be recognized as valid.

Can I buy a stamp before I receive my notary commission?

You can order it, but do not use it until your commission is official. Some notaries order ahead so the stamp arrives on or shortly after their commission start date. Make sure the expiration date on the stamp matches your actual commission expiration — if you order too early and the dates are wrong, you will need to reorder.